Building a weekly staff rota should take minutes, not hours. Most small business owners — restaurants, retail shops, clinics, salons — still create shift schedules in WhatsApp groups or paper noticeboards. This free shift schedule builder gives you a simple, visual weekly rota that you can download and share instantly.
Assign morning (6am–2pm), afternoon (2pm–10pm), or night (10pm–6am) shifts to each employee for every day of the week. The tool automatically calculates weekly hours per employee so you can spot overtime or understaffing at a glance.
Your schedule is saved automatically in your browser — no account needed. Download the finished schedule as a print-ready HTML file that opens in any browser and prints cleanly on A4 paper.
Frequently Asked Questions
How many employees can I schedule for free?
The free plan supports up to 5 employees. This covers most very small businesses — a café with 3-4 staff, a small retail shop, or a home services team. For businesses with 6 or more staff, our paid plan at $9/month removes this limit and adds permanent cloud storage so schedules are never lost.
Is the schedule saved automatically?
Yes. Your schedule is saved automatically in your browser's local storage every time you make a change. You will see a "Saved" confirmation. However, browser storage can be cleared — for permanent storage across devices and team members, upgrade to the paid plan.
Can I share the schedule with my team?
Download the schedule as an HTML file and share it via WhatsApp, email or any messaging app. Team members can open it in any browser on their phone. For live shared schedules that update in real time for all team members, this requires the paid plan.
Does this work on mobile phones?
Yes. The schedule builder is fully mobile-responsive. Managers can build and update schedules on their phone during a shift. The dropdown selectors are touch-friendly and work on any smartphone browser without installing an app.
Can I customise the shift times?
The current free version has three standard shifts: morning (6am–2pm), afternoon (2pm–10pm) and night (10pm–6am). Custom shift times and names are available in the paid plan. If your business uses non-standard shifts like split shifts or 4-hour slots, the paid version supports full customisation.